Project Views and Tables

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MS Project Views and Tables

A view is the format of the way that project data is displayed on the screen and there are a considerable number of different permutations that can be used.

The View Menu is the first place where the view that is required is selected. The basic selection is between a Chart, a Form, or a Sheet.  Some of the options in this menu can provide a split view to show two different displays for the same Task or Resource.

You can also use the View bar, located vertically on the left of the default view (if it is active). To activate/deactivate the View Bar, select View, View Bar.

As well as the standard views achieved with the View menu or View bar, you can select More Views to see more detailed and complex views and forms.

Calendar:

Shows the view in the form of a calendar.

Gantt Chart:

A diagrammatic view of the Tasks and their time scale.  This chart can also show the relationship between Tasks and the Critical Path.  It usually shows the task entry form alongside the Gantt chart.

Network Diagram Chart:

 Network Diagram is an acronym for Programme Evaluation Review Technique.  This view represents each Task as a box with relevant information within it.  The layout of the boxes on the chart and the lines that link the boxes represent the structure of the project.

Task Usage:

The Task Usage view displays project tasks with their assigned resources grouped underneath them.

Tracking Gantt:

The Tracking Gantt view displays two task bars, one on top of the other, for each task. The lower bar shows baseline start and finish dates, and the upper bar shows scheduled start and finish dates (or if the task has already started, meaning that the percentage complete is greater than zero, the upper bar shows the actual start and finish dates).

Resource Graph:

A graphical representation of a single resource and its utilisation.

Resource Sheet:

A list of all the resources for the project.

Resource Usage:

This is a view that shows the use in hours per day for each resource.

More Views:

Allows the showing of combination views as well as details of a single Task

Table:(Entry):

Changes the form alongside the Gantt chart.

Reports:

Takes you into Report Wizard.

Toolbars:

Allows you to change the Toolbar display.

View Bar:

Activates the View bar, located vertically on the left of the screen.

Zoom:

Changes the amount of information you can see on screen, from days to years.

 

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